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Journal entries
Post a balanced manual movement and correct it only in an open period.
A journal entry describes one economic event using at least two lines. Total debits must equal total credits: every source of value has a destination.
Step by step
- 1Choose Add journal entry and use the actual posting date. That date determines the fiscal year and reporting period.
- 2Write a description that will later explain what happened, and retain the source document according to your records process.
- 3Add the accounts involved and choose debit or credit on each line. Never enter one amount on both sides.
- 4Review the posting preview, balance and effects on the ledger and reports.
- 5Post only when the event is complete. Edit or delete a manual entry only in an open period and review the reports afterwards.
- 6Use Also show deleted journal entries when you need to check which J number was deleted and when.
- 7An old supplier opening payable in the administration currency with VAT already recognised can be explicitly linked to its debit line for correction against equity. Choose the date, amount, description and counterpart account yourself. The preview shows the remaining balance and existing and proposed correction. First adjust or unlink a linked journal before making an incompatible change to, or deleting, its opening source.
- 8Private movements, corporate-tax payments, other balance payments and opening bank transfers to private share this journal detail. Their source section and Edit action retain the original source fields and posting preview.
What is on the screen?
- Posting date and description
- Ledger account
- Debit or credit amount
- Balance and posting preview
What happens next?
A final entry receives a recognisable J number and immediately affects the ledger and reports. After deletion, the journal entry itself retains only its J number and deletion time; for review, the financial audit retains a safe copy of the deleted financial information for the configured retention period. Afterwards, that content can no longer be reconstructed through the audit. Check which legal retention period applies to your situation. Change postings created by Sales, Purchases, opening balance or another function through their source function.
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Opening balance
Bring existing assets, liabilities and equity into balance once at the starting point.
Read guidance →General ledger and ledger card
Trace each account’s opening balance, movements and closing balance back to their postings.
Read guidance →Fiscal years
Review the annual result and manage closing, reopening and boundaries of open fiscal years.
Read guidance →