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General ledger and ledger card
Trace each account’s opening balance, movements and closing balance back to their postings.
The general ledger shows all accounts; a ledger card shows the lines for one account. Together they explain where a balance came from and when it changed.
Step by step
- 1Open General ledger and select a period suited to the question you are reviewing.
- 2Compare opening balance, debit movements, credit movements and closing balance for each account.
- 3Open an account to view its ledger card.
- 4For unusual lines, check the displayed date, number, description, debit, credit and running balance. Where applicable, also review the original currency amount, foreign-currency balance and applied rate.
- 5For a correction, return to the function that created the posting. Then review the card and report again.
What is on the screen?
- Opening and closing balance
- Date, number and description
- Debit, credit and running balance
- Where relevant original currency amount, foreign-currency balance and applied rate
What happens next?
The ledger card explains the balance from final posting lines. A report filter changes only the view and creates or modifies no posting.
Continue reading
Journal entries
Post a balanced manual movement and correct it only in an open period.
Read guidance →Reports
Choose a trial balance, balance sheet or profit and loss report from the question you need answered.
Read guidance →Trial balance
Review totals and balances per account and trace discrepancies to the ledger card.
Read guidance →