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Chart of accounts and ledger accounts
Manage account codes, names, categories, normal balance and optional RGS references.
The chart of accounts organises your bookkeeping. Each account has a purpose, such as bank, receivables, revenue, expenses or VAT. A calm, consistent structure makes postings and reports easier to review.
Step by step
- 1Open Chart of accounts in the administration and first review the standard accounts already available.
- 2Add an account only when an existing one does not represent the economic substance. Choose a unique code and clear name.
- 3Select the category and normal balance from what the account represents, not from one expected posting.
- 4Optionally link a suitable RGS 3.8 reference. RGS aids recognition but does not change your own account name, category or normal balance.
- 5Deactivate an unused account only after changing its mappings. Financially used accounts remain retained for history and reports.
What is on the screen?
- Code and name
- Balance-sheet or result category
- Normal debit or credit balance
- Selected account (level 4)
- Parent group (level 3)
- Active status and optional RGS link
What happens next?
The account becomes available for actions suited to its category. An account code or RGS reference never determines VAT treatment by itself; that is selected or mapped separately.
Continue reading
Standard chart reference
Find commonly used codes, then select the account that substantively matches your posting.
Read guidance →Journal entries
Post a balanced manual movement and correct it only in an open period.
Read guidance →VAT settings and VAT accounts
Set the VAT regime, invoice or cash accounting, rounding and required account mappings.
Read guidance →