Pay or receive a VAT return balance

Step by step

1. 1Review the payable or receivable balance and copy the external payment reference if useful.
2. 2Use the details and deadline in the external filing environment or decision for payment or refund.
3. 3Choose Record payment or Record receipt on the recorded return. From Bank, VAT payment or VAT receipt is directly available in the first selector. Then choose the specific return or supplementation. The newest periods appear first, with the outstanding amount and direction or Settled. Settled returns remain available for actual excess amounts or returns of funds.
4. 4Choose your own EUR bank account and enter the actual date and amount. The date may precede the submission date. From Bank, account, bank date and available amount are visible, editable proposals.
5. 5Check the booking preview and confirm. Partial and multiple payments remain separate. One bank transaction can be split across multiple VAT payment postings.
6. 6The posting uses the proven historical VAT balance account for that return. If evidence is missing or a supplementation previous balance does not reconcile to its recorded basis, first check the original returns and ledger reconciliation. An explanation cannot replace this evidence. The app does not guess an account or automatically change old postings.
7. 7An overpayment or excess receipt stays visible. Record an actual return of funds separately. Keep interest, penalties and other charges separate.
8. 8Already recorded the payment separately? Link that existing VAT payment in Bank instead of posting it again.
9. 9Correcting the amount or removing the return registration retains actual payments. For an incorrectly entered payment, use Adjust or Remove after checking; unlink existing bank links first. The financial audit history is retained.
10. 10Open the closing entry and the payment entry through their separate eye actions with J-numbers. The payment detail also links to the bank transaction. For a receipt the fields are called Receipt date and Amount received.
11. 11Then compare the outstanding return position with the actual cash movement. Do not alter a return section to hide a payment difference.

What is on the screen?

• Payable or receivable balance
• Payment reference
• Payment date or receipt date
• Own EUR bank account
• Separate payment or receipt

What happens next?

The return and cash movement remain separately reviewable. This route supports EUR bank accounts in the same EUR administration. A supplementation has its own payment position for the difference only.

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