Assets and depreciation

Step by step

1. 1New purchase: in Fixed assets, choose Complete details under Purchases to add to the asset register. This lists posted purchase lines on active asset accounts with an available amount. Register as asset in Purchases opens the same form; expense lines can also be explicitly capitalised from there. A linked bank entry refers to that purchase. Take over an existing asset under Opening balance > Assets and securities.
2. 2The form suggests the invoice date for acquisition, first use and register start, including in an earlier financial year. All remain editable. Later first use does not move the register start: ownership and depreciation need not start together. The optional line description and available historical cost are copied. A type is suggested only for an unambiguous goodwill or machinery account. A suitable source asset account is suggested; depreciation accounts only when exactly one active compatible account exists per role. Amounts and accounts remain editable. Allocations to future or disposed assets also count. Changing the purchase in a freshly prepared form clears unedited source suggestions; fields you edited are preserved.
3. 3Switching systems: open Opening balance > Assets and securities > Add transferred asset. Copy the original acquisition facts, prior depreciation and any valuation adjustments. The calculated carrying value applies immediately before the register start date. No historical invoice or additional opening balance is posted.
4. 4Check the in-use date and enter the residual value, useful life and acquisition, accumulated depreciation and expense accounts. Choose remaining whole months or an expected end date. Months run from the later of register start and first use; for a dated change, from the later of the change date and first use. The end date is the last expected day of use and is included. Partial months are calculated exactly by day. This is not a disposal date; tax limits may extend the schedule. Buildings also require the applicable land, use and WOZ facts.
5. 5Check the preview and confirm. It separates the current position, future schedule and postings changed on save. You can register a building even without its first future WOZ: remove the empty WOZ row and still enter its use. This also applies when the register has already started but the building enters use later, provided no currently due depreciation needs the missing value. The forecast remains explicitly incomplete from the missing WOZ. A missing necessary WOZ blocks actual depreciation; the software neither invents a value nor copies an old WOZ.
6. 6The projection shows at most 50 years ahead without shortening the entered useful life or automatic depreciation. Assets with a future register start appear separately under Not yet started and do not yet count towards the current reconciliation.
7. 7Depreciation then automatically follows the saved schedule: at month-end, with partial months based on days in use. The start day counts; the disposal day does not. Missed months are caught up on their original dates, only in open fiscal years and never before the opening position.
8. 8Correct an original error at its original source; linked assets are recalculated together. A new estimate, such as a changed remaining life, gets its own effective date. First reopen closed years through the existing workflow if the correction changes them financially.
9. 9For a sale, record the sales document in Sales and link its line in the asset editor. Choose the disposal date and result account. Disposal without proceeds is a separate choice. A later posted invoice or credit note affects the result on that later date.
10. 10Check reconciliation with the general ledger. Resolve differences or missing depreciation before year-end closing. The module does not automatically clear unexplained differences.

What is on the screen?

• Source or opening position
• Acquisition cost, prior depreciation and carrying value
• Residual value, remaining life and accounts
• Schedule, current postings and reconciliation

What happens next?

Assets, depreciation and disposal results remain traceable. A VAT revision on a linked purchase shows the asset effects in the same preview. Full capitalisation requires a complete allocation; partial capitalisation also shows the expense difference outside the assets. There is no automatic general VAT-revision calculation.

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