Post a sales document

Step by step

1. 1Choose Add existing sale and select Invoice, Direct sale or Credit note.
2. 2For an invoice or credit note, copy the unique document number, document date and any performance date. For direct sales, use the actual sale date.
3. 3Select the customer when an open item or customer-specific settlement is required. Use the dedicated option for anonymous daily sales only where appropriate.
4. 4Check the editable preselected account 8000 · Revenue and VAT treatment. If no eligible 8000 is available, choose a suitable account yourself. A main description and additional line notes are optional.
5. 5Check Amount received in full when the payment settles the entire outstanding amount. Known amounts become read-only; with different currencies, amounts that are genuinely needed remain editable. Otherwise leave the box unchecked: a real difference shows its amount and requires your explicit handling choice. No free-text reason or separate payment description is needed.
6. 6A direct sale or existing invoice that you first record together with its full receipt shares one conversion when the date and foreign currency are the same. Below Sales lines, enter the total including VAT in the accounting currency, or a manual rate. Choose Value the receipt differently if the receipt has a different value. Later payments, different dates or different foreign currencies retain the separate conversions that are needed. A payment does not change the original carrying amount; a real exchange difference remains visible.
7. 7Open a direct sale and choose Process return for a full or partial return. Accounts, VAT and currency follow the original lines. A contactless sale can still be refunded through bank or cash without a contact. Refunds can be separate and partial; previous returns and refunds count towards the limits.
8. 8Leave Register payment disabled while the document remains open. Enable it only if a receipt or refund has actually occurred.
9. 9Review the posting preview and choose Post. This immediately creates a final posting; there is no draft status.
10. 10If you later only increase an existing sale amount, its actual receipts and previously posted payment differences are retained. The additional sale amount is added to any outstanding balance. Editing the document does not record an extra receipt or enlarge an earlier write-off. If you also change tax details, the related VAT and credit calculations are checked again.

What is on the screen?

• Invoice, direct sale or credit note
• Document, performance and payment dates
• Customer, revenue lines and VAT
• Optional receipt or refund

What happens next?

After posting, the sale appears in the ledger and relevant reports. An invoice or credit note remains visible as a customer item until receipts and settlements close it. Correct an incorrect sale in an open period through its Sales action; use a separate correction document for a genuine later price or VAT adjustment.

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