Purchase VAT, supplier credits and margin

Step by step

1. 1Check that the document is addressed to you and that the purchase is used for taxable business activities. Ask an accountant or tax adviser when the position is unclear.
2. 2Select the treatment that actually applies to each line. For reverse-charged VAT, report the VAT due and deduct it only to the extent permitted.
3. 3Do not record foreign VAT as Dutch input VAT. A separate refund procedure may be available for some foreign VAT.
4. 4A new supplier credit note has no ordinary payment fields. Post the credit first; on its detail page choose Register supplier refund or Apply supplier credit. Switching between purchase and credit preserves payment input while you remain on the same form, but does not submit hidden payment fields.
5. 5Record a supplier credit as a correction to the original purchase. Then record any amount refunded through the actual bank, cash or current account.
6. 6Do not silently offset what you owe a contact against what that contact owes you. Offset only through a valid, separate action.
7. 7Use the margin scheme only for purchases that meet its conditions; professional tax advice is appropriate when in doubt.

What is on the screen?

• Deductible or non-deductible VAT
• Reverse-charged VAT and foreign VAT
• Supplier credit and refund
• Ordinary purchase or margin-scheme purchase

What happens next?

Boekhouden keeps the document, VAT treatment, credit and payment separately visible. If a supplier invoice is still unpaid one year after the agreed due date, this may affect VAT deducted earlier; assess that point from your actual circumstances. A later payment may restore the right to deduct.

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